Georgia State Office of Vital Records


Vital Records is responsible for registering, preserving, amending, and certifying all Georgia vital events.

To be redirected to the Georgia State Office of Vital Records website - CLICK HERE


ATTENTION: GAVERS DOWNTIME - JUNE 14, 2022

Attention GAVERS users:

Please be advised that on Tuesday, June 14th, 2022, the State Office of Vital Records will conduct scheduled maintenance on the GAVERS application. The outage is expected to last for about 2 hours, from 7pm EST until 9pm EST. During this maintenance window, all GAVERS features will be inaccessible. Below is a list of the features and fixes that will become available once the maintenance window concludes. If you have any questions about the deployment, please reach out to your regional consultant.

Thank you,
Operations Support Team

site image

REGIONAL CONSULTANTS

REGIONAL TRAINING & SUPPORT MANAGER
Joseph Little
joseph.little@dph.ga.gov
(770) 909-2952 or (404) 863-4832

REGIONAL CONSULTANT (SOUTH/EAST)
Kamilah Traylor
kamilah.traylor@dph.ga.gov
(770) 909-2941 or (404) 901-1615

REGIONAL CONSULTANT
(WEST)
Shawnketrius Tukes
shawnketrius.tukes@dph.ga.gov
770-909-2943 or (404) 901-1634

REGIONAL CONSULTANT (NORTH)
Dana Young
dana.young1@dph.ga.gov
470-604-1945

GAVERS TECHNICAL SUPPORT
Ashleigh Griffin
ashleigh.griffin@dph.ga.gov
(770) 909-2938

STATE OFFICE OF VITAL RECORDS
Communications Center
(404) 679-4702


UPCOMING WEBINARS

JUNE 2022

  • June 15, 2022 2:00 PM - Vital Records Office Hours - Click here to register
    Please join us for our upcoming Office Hours session. The goal in mind when creating this series was to give local and county stakeholders the opportunity to meet regularly, discuss issues and provide updates in a virtual townhall-like setting. We will have guest panelists at every meeting to answer questions and address concerns. Please register via the link below. If you have any questions, please contact your regional consultant.
  • June 21, 2022 10:00 AM - Ordering Certificates Online & NOF Letter Process - Click here to register
    The Training and Support Team will walk you through the process of ordering a certificate online using our website. to receive a Not On File (NOF) letter if and only when we cannot locate a certificate after an extensive search has been completed by the State Office of Vital Records.
  • June 29, 2022 2:00 PM - Fetal Death, ITOP, Infant Death Process - Click here to register
    Training and Support Team will walk you through the reporting and guidelines for Fetal Death, Infant Death, and Induced Terminations of Pregnancy.


JULY 2022

  • July 12, 2022 2:00 PM - Disposition Permits - Click here to register
    The Training and Support Team will review processes and laws regarding disposition, disinterment and reinterment permits to ensure everyone is up to date on the previous changes.
  • July 19, 2022 2:00 PM - Vital Records Process & Procedures Overview - Click here to register
    The State Office of Vital Records will offer a VR Overview of Processes and Procedures Webinar for local county registrars, funeral homes, birthing facilities, medical examiners, coroners, and their staff. Please register via the link below. If you have any questions, please contact your regional consultant. Note: This training is only open to the Georgia DPH stakeholders named above and is closed to the public.
  • July 27, 2022 10:00 AM - Vital Records Office Hours - Click here to register
    Please join us for our upcoming Office Hours session. The goal in mind when creating this series was to give local and county stakeholders the opportunity to meet regularly, discuss issues and provide updates in a virtual townhall-like setting. We will have guest panelists at every meeting to answer questions and address concerns. Please register via the link below. If you have any questions, please contact your regional consultant.


STATE OFFICE REOPENING

The State Office of Vital Records reopened to the public Monday, April 18, 2022. The office will open Monday, Wednesday, and Friday from 9 a.m. to 4 p.m. The services offered will be vital record purchases, simple corrections, and request intake. Masks are strongly recommended, but not required.

You may also request birth and death records online using one of our approved third party vendors, (ROVERGo Certificates, or VitalChek) or visit your local county office. It is strongly recommended that you call first, before visiting your county office. If you would like to make a change or correction to a vital record, please mail your request, along with the required documentation, to our facility. Our mailing address is 1680 Phoenix Blvd., Suite 100, Atlanta, Georgia 30349. For all other questions or concerns, please feel free to contact us at 404-679-4702.


A MESSAGE FROM THE STATE REGISTRAR

QuantumMark, LLC to Provide Onboarding Trainings to
 Medical Certifiers in GAVERS & Funeral Homes Can Help

Greetings from the State Office of Vital Records,

As most of you are aware, in 2013 the State of Georgia implemented a Vital Events Registration System, GAVERS. GAVERS is a web-based system that allows all aspects of death registration to be completed electronically.

When GAVERS went live in 2013 about 5% of records were certified electronically. In recent years that number rose to about 40% electronic certification. Now, to bolster our training and outreach efforts to reach even more certifiers, the Department of Public Health has contracted with QuantumMark, LLC to provide onboarding trainings to medical certifiers in GAVERS. Our goal will be to get to 80% of deaths certified electronically through GAVERS.

The trainings will be offered throughout 2022 at no cost via live webinar and will aim to increase usage of GAVERS, reduce rates of drop-to-paper records, and provide improvement on data quality of death records.

QuantumMark will be reaching out to hospitals, nursing homes, and individual physicians to discuss training dates and schedule trainings beginning in April 2022.

Hospitals, Nursing Homes, and Physicians: We appreciate you taking the time to speak with QuantumMark and register for these important trainings.

Local Registrars and Funeral Homes: If you know of a medical facility or physician in your community who might be interested in GAVERS training, please contact your Regional Consultant and we will be happy to speak with you and get more information.

We appreciate everyone’s cooperation to increase electronic death registration which will improve death certificate timeliness and quality. We look forward to working with you on this exciting project in 2022.

Thank you for all you do to support Vital Records and the people of Georgia!

Chris Harrison
State Registrar & Deputy Director
State Office of Vital Records
Georgia Department of Public Health







site image

Christopher JP Harrison, MPH
State Registrar


GEORGIA CODE & REGULATIONS

Visit Georgia's General Assembly website to access the Georgia Code. Once there, double click Georgia Code on the left-hand menu from the top. Follow the prompts and scroll down to "Title 31 Health", check the box beside it and select "Chapter 10 Vital Records". Here you will find the Georgia Code. All updates will be made to this site.

Visit the Secretary of State's Office website to access Georgia Rules and Regulations for Vital Records. Enter your first and last name. Enter the correct answer for the human verification. Click agree and you will automatically be redirected to the Rules and Regulations for the State of Georgia. Scroll down and click on "Department 511. Rules of Georgia Department of Public Health". Select "Chapter 511-1 Administration" and click on "511-1-3. Vital Records" to gain access to the Rules and Regulations.


VITAL RECORDS FORMS

Click the links below for the State Office of Vital Records forms. Note: It is important to download the forms each time, instead of having copies on file. This will ensure if a form is updated, you will be using the correct version.

  • Permit for Disinterment/Reinternment Form - CLICK HERE (Effective 6-23-21)
  • Disposition of Human Remains Form - CLICK HERE
  • Supplemental Death Form - CLICK HERE
  • Pronouncement of Death Form - CLICK HERE
  • Deputy Registrars for Disposition Permits - CLICK HERE

If you have any questions about these forms, contact the State Office of Vital Records.


COUNTIES BY REGION

All of Georgia’s 159 counties are assigned to a regional consultant at the State Office of Vital Records. A regional consultant serves as the liaison between partners/stakeholders and the State Office. Your assigned regional consultant (RC) can assist you with answering questions, resolving escalations. They also provide group and individualized face to face and virtual trainings. Regional consultants are county specific. Please see the listing below to identify and contact your regional consultant

Region 1-North (Regional Consultant: Myers)

Counties in Region: Baldwin, Banks, Barrow, Bartow, Catoosa, Chattooga, Cherokee, Cobb, Columbia, Dade, Dawson, Elbert, Fannin, Floyd, Forsyth, Franklin, Fulton, Gilmer, Glascock, Gordon, Greene, Habersham, Hall, Hancock, Hart, Jackson, Jasper, Jefferson, Jones, Lincoln, Lumpkin, Madison, McDuffie, Morgan, Murray, Oconee, Oglethorpe, Paulding, Pickens, Polk, Putnam, Rabun, Stephens, Taliaferro, Towns, Union, Walker, Warren, Washington, White, Whitfield, Wilkes, Wilkinson

Region 2-West (Regional Consultant: Little)

Counties in Region: Baker, Brooks, Butts, Calhoun, Carroll, Chattahoochee, Clay, Clayton, Clarke, Colquitt, Coweta, Crawford, Decatur, Dekalb, Dooly, Dougherty, Douglas, Early, Fayette, Grady, Haralson, Harris, Heard, Henry, Lamar, Lee, Macon, Marion, Meriwether, Miller, Mitchell, Monroe, Muscogee, Newton, Peach, Pike, Quitman, Randolph, Rockdale, Schley, Seminole, Spalding, Stewart, Sumter, Talbot, Taylor, Terrell, Thomas, Troup, Upson, Walton, Webster, Worth

Region 3-Southeast (Regional Consultant: Traylor)

Counties in Region: Appling, Atkinson, Bacon, Ben Hill, Berrien, Bibb, Bleckley, Brantley, Bryan, Bulloch, Burke, Camden, Candler, Charlton, Chatham, Clinch, Coffee, Cook, Crisp, Dodge, Echols, Effingham, Emanuel, Evans, Glynn, Gwinnett, Houston, Irwin, Jeff Davis, Jenkins, Johnson, Lanier, Laurens, Liberty, Long, Lowndes, McIntosh, Montgomery, Pierce, Pulaski, Richmond, Screven, Tattnall, Taylor, Telfair, Tift, Toombs, Treultan, Turner, Twiggs, Ware, Wayne, Wheeler, Wilcox


Find a Vital Records Office in your area - CLICK HERE

Please contact your Regional Consultant with any questions or concerns directly or via the Communications Center at 404-679-4702 during business hours from 8:00AM to 4:30PM.

More information may be found by visiting HERE.


© 2022 Academy of Graduate Embalmers of Georgia Inc.. All Rights Reserved. Website by CFS & TA | Terms of Use | Privacy Policy | Accessibility