Georgia State Office of Vital Records


Vital Records is responsible for registering, preserving, amending, and certifying all Georgia vital events.

To be redirected to the Georgia State Office of Vital Records website - CLICK HERE


A MESSAGE FROM THE STATE REGISTRAR

Greetings from the State Office of Vital Records,

I’m happy to share that in May 2022 the State of Georgia passed a milestone with our electronic death certificate process. In that month, for the first time, more than half of all new death certificates were filed completely within GAVERS, without a drop to paper step. While there is still a lot of progress to be made, I think it is important to recognize the work put in by all involved. Those working in county vital records offices, funeral service professionals, medical examiners, coroners, and healthcare providers have all played a key role.

While we recognize the work thus far, we also know 50% was the halfway mark to our goal of a fully electronic death registration system. Please continue this journey with us to improve our systems and processes to benefit all Georgians.

Thank you, 

Chris Harrison
State Registrar & Deputy Director
State Office of Vital Records
Georgia Department of Public Health

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Christopher JP Harrison, MPH
State Registrar


VITAL RECORDS RESUMES LIMITED WALK-IN SERVICES

The State Office of Vital Records has reopened to the public. Starting July 1, 2022, the new office hours are Monday - Friday from 9 a.m. to 4 p.m. The services offered are vital record purchases, minor corrections, and request intake. Masks are strongly recommended, but not required.

You may also request birth and death records online using one of our approved third party vendors, (ROVERGo Certificates, or VitalChek) or visit your local county office. It is strongly recommended that you call first, before visiting your county office. If you would like to make a change or correction to a vital record, please mail your request, along with the required documentation, to our facility. Our mailing address is 1680 Phoenix Blvd., Suite 100, Atlanta, Georgia 30349. For all other questions or concerns, please feel free to contact us at 404-679-4702.


UPCOMING WEBINARS

August 10, 2022 2:00 PM - GAVERS Online Correction Process-Live Demo
Register Here
Training and Support Team will demonstrate how to update death record with the new Online Correction process. This process will be available for all Funeral Homes and Medical Certifiers on September 1, 2022. The team will discuss the processes of submitting the updates to the corrections department.

August 16, 2022 10:00 AM - Death Registration Part 1: Demographic Data Entry
Register Here
Please join The State Office of Vital Records as we provide an overview of the demographic data entry process within GAVERS. This training will cover the laws and regulations governing death registration, best practices for entering demographic data, creating and assign records within GAVERS, and answers to frequently asked questions.

August 17, 2022 10:00 AM - Death Registration Part 2: Medical Data Entry
Register Here
Please join The State Office of Vital Records as we provide an overview of the medical data entry process in GAVERS. This training will cover the laws and rules regarding medical data entry, cases requiring medical examiner or coroner review, and best practices for reporting cause of death information. The webinar will include several example cases, including deaths due to COVID-19.

August 25, 2022 2:00 PM - Vital Records Office Hours
Register Here
Please join us for our upcoming Office Hours session. The goal in mind when creating this series was to give local and county stakeholders the opportunity to meet regularly, discuss issues and provide updates in a virtual townhall-like setting. We will have guest panelists at every meeting to answer questions and address concerns. Please register via the link below. If you have any questions, please contact your regional consultant.

August 30, 2022 10:00 AM - Online Death Correction Process
Register Here
Training and Support Team will demonstrate how to update death record with the new Online Correction process. This process will be available for all Funeral Homes and Medical Certifiers on September 1, 2022. The team will discuss the processes of submitting the updates to the corrections department.


GAVERS TECHNICAL TIPS AND UPDATES

Technical Tip: Good vs. Bad Ticket Submissions

The Operations Support team is committed to resolving user submitted tickets in a timely and thorough fashion. To ensure your ticket is handled properly, it is very important that the ticket contains as much information as possible. This will assist the team greatly as they work to resolve your issue. If there is a ticket that is lacking information, more research will be required, which could potentially prolong the amount of time it would normally take to resolve your ticket. We have included examples below of what a “bad” ticket looks like as well as a “good” ticket.

Key elements of a bad ticket submission:

  1. Missing Information
  2. Incorrect Primary Role
  3. Incorrect Type of Help Requested
  4. Description of Request/Issue is insufficient

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Update: Death Certificates Printing Format Options

GAVERS Death Certificate Printing Options have been updated. You now have the option to print with or without the SSN and you have four printing formats: Mother/Father, Mother/Parent, Father/Parent, and Parent/Parent.

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LEGISLATIVE BILL SB 496

Attention GAVERS users:

A bill passed in the legislative session this year will have some changes to death certificate filing. The bill was signed by the Governor and took effect July 1, 2022. The two changes are:

If a woman dies while pregnant, or within one year of pregnancy, that death must be referred to the medical examiner or coroner

The bill clarifies what is considered an “unattended death” for medical examiner/coroner inquiry as someone who dies and has not been seen or treated by a physician within 180 days for a condition that could have resulted in death. This might help when we are in the middle between a physician and a coroner or ME who disagree about who should have jurisdiction.

Here is the summary of this bill, SB 496, from the legislature:

Medical Examiner’s Inquiry of Pregnant Women

SUMMARY

• Requires a medical examiner’s inquiry when a pregnant woman dies, subject to exceptions.

ANALYSIS

Under current law, there are conditions under which a medical examiner’s inquiry of the death must be ordered. This bill adds a condition for pregnant women or those who were pregnant within 365 days before their death unless their death resulted from incidental or accidental cause, such as from a motor vehicle accident or any other event where it is apparent that death was not causally related to the care of or physiology of pregnancy or its maintenance.

Under current law, a medical examiner must conduct an inquiry into an individual’s death if they are deemed to have died unattended by a physician. This bill clarifies this provision, that an individual is deemed to have died unattended by a physician when they had not been seen or treated by a physician within 180 days before their death for a condition or illness likely to have caused or contributed to the individual’s death.

A coroner or medical examiner notified of a death for a pregnant woman or woman within 365 days of a pregnancy must order a medical examiner’s inquiry for the death through a regional perinatal center, as identified by the Department of Public Health. This requirement will not apply if the death occurred under other circumstances under which a medical examiner inquiry is already required, such as death by suicide, as a result of violence, etc.

EFFECTIVE DATE: July 1, 2022


GEORGIA CODE & REGULATIONS

Visit Georgia's General Assembly website to access the Georgia Code. Once there, double click Georgia Code on the left-hand menu from the top. Follow the prompts and scroll down to "Title 31 Health", check the box beside it and select "Chapter 10 Vital Records". Here you will find the Georgia Code. All updates will be made to this site.

Visit the Secretary of State's Office website to access Georgia Rules and Regulations for Vital Records. Enter your first and last name. Enter the correct answer for the human verification. Click agree and you will automatically be redirected to the Rules and Regulations for the State of Georgia. Scroll down and click on "Department 511. Rules of Georgia Department of Public Health". Select "Chapter 511-1 Administration" and click on "511-1-3. Vital Records" to gain access to the Rules and Regulations.

VITAL RECORDS FORMS

Click the links below for the State Office of Vital Records forms. 

Note: It is important to download the forms each time, instead of having copies on file. This will ensure if a form is updated, you will be using the correct version.

If you have any questions about these forms, contact the State Office of Vital Records.


REGIONAL CONSULTANTS

Contact your Regional Consultant with any questions or concerns directly or via the Communications Center, 404-679-4702. 
Business hours are 8:00 AM to 4:30 PM.

REGIONAL SUPPORT MANAGER
Joseph Little
joseph.little@dph.ga.gov
(770) 909-2952 or (404) 863-4832

REGIONAL CONSULTANT (SOUTH/EAST)
Kamilah Traylor
kamilah.traylor@dph.ga.gov
(770) 909-2941 or (770) 681-1234

REGIONAL CONSULTANT
(WEST)
Shawnketrius Tukes
shawnketrius.tukes@dph.ga.gov
770-909-2943 or (404) 901-1634

REGIONAL CONSULTANT (NORTH)
Dana Young
dana.young1@dph.ga.gov
470-604-1945

GAVERS TECHNICAL SUPPORT
Ashleigh Griffin
ashleigh.griffin@dph.ga.gov
(770) 909-2938

GAVERS TECHNICAL SUPPORT
Shannetta Jones
shannetta.jones@dph.ga.gov


COUNTIES BY REGION

All of Georgia’s 159 counties are assigned to a regional consultant at the State Office of Vital Records. A regional consultant serves as the liaison between partners/stakeholders and the State Office. Your assigned regional consultant (RC) can assist you with answering questions, resolving escalations. They also provide group and individualized face to face and virtual trainings. Regional consultants are county specific. Please see the listing below to identify and contact your regional consultant

Region 1-North (Regional Consultant: Myers)

Counties in Region: Baldwin, Banks, Barrow, Bartow, Catoosa, Chattooga, Cherokee, Cobb, Columbia, Dade, Dawson, Elbert, Fannin, Floyd, Forsyth, Franklin, Fulton, Gilmer, Glascock, Gordon, Greene, Habersham, Hall, Hancock, Hart, Jackson, Jasper, Jefferson, Jones, Lincoln, Lumpkin, Madison, McDuffie, Morgan, Murray, Oconee, Oglethorpe, Paulding, Pickens, Polk, Putnam, Rabun, Stephens, Taliaferro, Towns, Union, Walker, Warren, Washington, White, Whitfield, Wilkes, Wilkinson

Region 2-West (Regional Consultant: Little)

Counties in Region: Baker, Brooks, Butts, Calhoun, Carroll, Chattahoochee, Clay, Clayton, Clarke, Colquitt, Coweta, Crawford, Decatur, Dekalb, Dooly, Dougherty, Douglas, Early, Fayette, Grady, Haralson, Harris, Heard, Henry, Lamar, Lee, Macon, Marion, Meriwether, Miller, Mitchell, Monroe, Muscogee, Newton, Peach, Pike, Quitman, Randolph, Rockdale, Schley, Seminole, Spalding, Stewart, Sumter, Talbot, Taylor, Terrell, Thomas, Troup, Upson, Walton, Webster, Worth

Region 3-Southeast (Regional Consultant: Traylor)

Counties in Region: Appling, Atkinson, Bacon, Ben Hill, Berrien, Bibb, Bleckley, Brantley, Bryan, Bulloch, Burke, Camden, Candler, Charlton, Chatham, Clinch, Coffee, Cook, Crisp, Dodge, Echols, Effingham, Emanuel, Evans, Glynn, Gwinnett, Houston, Irwin, Jeff Davis, Jenkins, Johnson, Lanier, Laurens, Liberty, Long, Lowndes, McIntosh, Montgomery, Pierce, Pulaski, Richmond, Screven, Tattnall, Taylor, Telfair, Tift, Toombs, Treultan, Turner, Twiggs, Ware, Wayne, Wheeler, Wilcox


Find a Vital Records Office in your area - CLICK HERE

Find Deputy Registrars for Disposition Permits - CLICK HERE

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